Privacy Policy
tGDPR - DATA PROTECTION POLICY
Sports Squad Ltd owner and coaches consider data protection to be of utmost importance. We comply
with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 at all times.
At Sports Squad, we are committed to maintaining the trust and confidence of our customers. In particular, we want you to know that Sports Squad is not in the business of selling, renting or trading email lists with other companies and businesses for marketing purposes. We just don’t do that sort of thing. In this Privacy Policy, we’ve provided lots of detailed information on when and why we collect your personal information, how we use it, and how we keep it secure.
Reference to this policy is provided on Registration forms, Booking forms and our website www.Sportssquad.co.uk and can be requested to be sent out
Any member of staff who disregards data protection safe practices will be subject to disciplinary procedures.
Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR
Our GDPR Policy aims to be
· Concise
· Transparent
· Intelligible
· Easily Accessible
· Use Clear and plain language
Privacy Information
Sports Squad collects information from clients as part of the registration process for our weekly classes, birthday parties or holiday parties. We use that information for a couple of reasons: to tell you about products you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don't rent or trade email lists with other organisations and businesses. We do not divulge personal information to third parties.
tThe information we collect includes :-
Parent(s) name; Child(ren) name; Home address; Email address; Mobile phone number; Child’s date of birth; Emergency Contact Name, Relationship to child and Phone number; Any allergies, medical conditions or behaviours relevant to the child(ren) safety and authority to administer medicine
tThe reason for collection of this information includes:-
The production of Invoices, Contact information for issues with child(ren) in our care, Identifying suitable class for child age group, child safety and medical information.
Data Storage
The information is stored in hard copy and kept in a locked storage box at 6 Oak Park, Bishopbriggs.
Information is also stored on a database of clients for internal use (eg. Preparation of class registers) and is password protected on a laptop.
Information relevant to invoicing is stored on the accounting system Quickbooks which is secured via password.
Hard copy registers recording attendance are kept under control of the Sports squad coaches and include all information and contact details pertaining to the child(ren) safety.
Retention Periods
Hard copy registration forms, booking forms and class registers will be destroyed after a period of 3 years from date of leaving weekly classes or date of event. Documents will be shredded.
Mailing Lists
Occasionally we use a third-party provider, MailChimp, to deliver our news. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Callum Pettigrew at callum@sportssquad.co.uk
Other Sources
Sports Squad do not obtain personal data from any other source than direct contact with clients.
Review of Privacy Information and uses
Sports Squad regularly review our GDPR policy and where necessary update our policy information.
If we plan to use personal data for a new purpose, we update our privacy information and communicate the changes to individuals before starting any new processing.
Access to your Personal Data
Under GDPR you have the right to access and amend any of your personal data that we hold. Should you wish to do this email your request to our data protection officer – Callum Pettigrew at callum@sportssquad.co.uk
Your Rights
Under GDPR you have the right to unsubscribe. Should you wish to do this, email your request to our data protection officer – Callum Pettigrew at callum@sportssquad.co.uk
You have the right to lodge a complaint to the supervisory authority – The Information Commissioner https://ico.org.uk
You are required to provide your personal details is as part of a contractual obligation
Best practice
We undertake an information audit to find out what personal data we hold and what we do with it.
We put ourselves in the position of the people we are collecting information about.
Contact Information
Sports Squad can be contacted in the following ways:
Callum Pettigrew – Owner and Data Protection Officer
Enquiry through Web site: https://www.sportssquad.co.uk
Mobile: 07871094127
Address: 6 Oak Park, Bishopbriggs, Glasgow, G64 1UB